6 Things to Include in a Contractor Invoice

By Rian Ervin | August 18, 2017

consultants talking and working on charts

An invoice may be the last thing that comes to mind when you think of powerful communication tools for your small business, but an invoice that is put together well can enhance your professionalism, make a good impression, and lay the groundwork for a continuing business relationship.

An invoice is a permanent record of the hard work you’ve accomplished; it should look professional and be consistent with your personal brand. While invoices will differ depending on the types of services you offer, there are a number of fundamental components that should always be included. Include the following elements on your next invoice to clearly explain your deliverables, promote your business, and receive on-time payment.

1. Personal Information

Including your personal information on a contractor invoice may sound self-explanatory, but remember that your client likely receives multiple invoices each month. Putting your business name or your full name right up top will help them stay organized. With your contact information, be sure to include your mailing address, phone number, and email address. To maintain brand consistency, you can also include your personal website and business logo, if you have one.

Your Name or Business Name

1234 Independent Way

City, State, Zip Code



2. Client Information

Next, you’ll want to include client information to specify who the invoice is going to. Similar to your personal information, be sure to include your client’s name, address, and phone number.

3. Invoice Details

Near the top of the contractor invoice, include the date you will submit the invoice as well as an invoice number. An invoice number helps to keep track of the invoices you submit. Create a numbering system that works for you; it can be as simple as “Invoice 1” or “Client XYZ, Invoice 1” if you have multiple clients.

4. Breakdown of Services

The body of your contractor invoice will detail the services you delivered. Here, it can help to anticipate any questions your client may have and provide those specifics up front. Include a description of all services or deliverables you completed along with details such as dates or hours worked, quantity, rate, additional associated charges, a subtotal, and a total. Make sure this section is easy to read and understand. Ensure that the services you list align with the initial terms you and your client agreed to and always double check your spelling, grammar, and math.

Tip: If you don’t want to start from scratch, search online for a standard contractor invoice template that you can customize. Microsoft Word also provides invoice templates, which can help with initial layout and formatting.

5. Payment Details

Including a payment details section is a helpful reminder to your client about how and when they need to pay you. Include details of how they can pay you (check, bank transfer, etc.), terms and conditions, and a due date. Again, ensure this information aligns with what you discussed and agreed upon in your initial contract.

6. Notes

Lastly, consider including a notes section. This may be an easy element to overlook, but it can be invaluable. Use this area as a spot to say a simple, ‘thank you for your business,’ or, leave a more personal note. Your client can also use this area to respond with any additional questions or comments that they have.

Find independent consulting jobs with top companies through MBO’s marketplace

Join Today!

Related Posts

consultant looking at tablet

Business Startup Costs for Skilled Independents

August 6, 2021

If you want to start your own business and already know the skills and services you want to offer to clients, congratulations—a big part of your upfront work is already done! One of the most important hurdles you will cross when going independent is truly making sure you are ready for self-employment. If you are…

consultants writing on post its

How to Write a Business Plan for Small Business: 8 Steps

July 22, 2021

There is a lot of planning and preparation required to start your own business. One of the most important steps of this process is creating a business plan. Below, we review eight steps to help you create a simple business plan as you begin your small business. 1. Outline Your Offerings Focus your initial business…

readiing ipad

10 Self Employment Myths

July 1, 2021

Why is self-employment appealing? Being your own boss, working when and where you like, and turning your passion into a career are just a few of the perks. But people are often hesitant to make the leap due to concerns about job security, experience level needed, or income potential. However, many of these fears lack…

Learn more about the MBO Platform

For Independent Professionals

Start, run, and grow your independent business with MBO

For Enterprises

Find, manage and retain top-tier independent talent