10 Tips for Managing Remote Teams

Managing remote teams is now common for many companies, and it’s easy to see why. Remote work offers flexibility, cuts costs, and opens the door to talent all over the world, including the growing number of digital nomads working from different locations around the globe. But it also comes with its own set of challenges, like keeping everyone in the loop and making sure the work gets done right. 

Remote Workforce Management: 10 Tips for Success

Set Clear Expectations

Clear expectations are the foundation of a successful remote team. Without casual office chats or quick desk drop-ins, your team needs to know exactly what’s expected—what to deliver, when it’s due, and how to communicate. Get specific about availability, communication habits, and available tools. Establishing details upfront, like daily Slack updates or weekly Zoom calls, helps everyone stay aligned and on track.

Use Technology to Stay Connected

Strong communication holds remote teams together, and the right tools make all the difference. Platforms like Zoom or Microsoft Teams work well for face-to-face meetings, while Slack keeps conversations moving. As AI and other technologies become more prevalent, make sure your team feels confident using the right tools. A quick update might work better as an email, while a brainstorming session could call for a live video call. 

See: Common Challenges Organizations Face With AI Adoption—and How to Overcome Them

Check in Regularly and Offer Feedback

Without in-person interaction, remote teams can start to feel isolated. Regular one-on-one check-ins show team members they’re supported and part of something bigger. You don’t need formal meetings—honest, informal feedback often makes the biggest impact. Staying consistent with check-ins reminds your team that their efforts are seen and appreciated.

Encourage Work-Life Balance

Remote work can blur the line between professional and personal time, making it tempting to stretch the workday into evenings. Encourage your team to take real breaks, disconnect after hours, and avoid overworking. Setting boundaries supports mental health and prevents burnout. Healthy habits lead to better, more sustainable performance. 

See: 8 Ways to Offer Wellness Benefits

Offer Flexibility and Autonomy

One of the key benefits of remote work is flexibility, and it’s important to protect that. People have different work styles—some are early birds, others hit their stride later in the day. Giving team members control over how they manage their time shows you trust them. That trust often leads to greater accountability and stronger results.

Focus on Results, Not Activity

It’s easy to fall into the trap of tracking hours online or messages sent, but those aren’t the best indicators of productivity. Instead, focus on the outcomes your team is achieving. Set clear goals and give people room to hit them in ways that work best for them. You’ll find that prioritizing results builds motivation and keeps everyone moving toward shared objectives. 

See: Why Top Companies Prioritize Feedback From Independent Talent

Build Team Collaboration

Remote teams don’t bond as naturally as in-office teams, so it’s important to create those moments intentionally. Casual virtual interactions, like coffee chats or Friday wrap-ups, help create a sense of connection. The more comfortable your team feels with one another, the easier it becomes to collaborate. Strong relationships simply make for stronger teamwork.

Provide Growth Opportunities

Career development shouldn’t fall by the wayside just because your team is remote. Show you’re invested in their long-term success by offering access to online courses, webinars, and other learning resources. When people see opportunities to grow, they stay more engaged and loyal. Development is key to retaining great talent and building future leaders. 

Learn More: Building the Workforce of Tomorrow: Key Skills for the AI Era

Recognize and Celebrate Achievements

Remote workers often miss the casual recognition that happens in a physical office. Make it a habit to celebrate wins—big or small—through team shoutouts, emails, or small rewards. Recognition boosts morale and reinforces the value of each person’s contributions. Your team members will stay motivated and connected if they truly feel seen and appreciated.

Create a Strong Company Culture

Culture is all about how people feel working together. Keep your team connected by regularly sharing company values and hosting virtual traditions, like team lunches or milestone celebrations. A strong remote culture helps people feel they’re part of something bigger, even when they’re spread across time zones. This sense of belonging drives commitment and performance. 

See: How to Attract Top Talent: Tips on Becoming a Client of Choice

More Tools and Resources for Workforce Management

If you’re looking for the latest news and insights into the independent workforce, MBO has a variety of tools and resources to help you stay informed. Our content covers topics such as worker classification and compliance issues, AI/technology, workforce planning, and more. With MBO’s support, you can build a workforce that aligns with your business needs and sets you up for success.